Employment Letter Translation for UK Visa

How to get your Employment Letter translated

1. 1
   Upload your employment letter, contract, or reference letter from your employer
2. 2
   Our system identifies the source language and corporate document format
3. 3
   A translator with business and HR terminology expertise renders all job titles, responsibilities, salary details, and dates of employment
4. 4
   Job titles are translated accurately without inflating or diminishing the seniority level, with the original title preserved in parentheses
5. 5
   Salary and compensation details are translated with currency clearly identified and any non-standard components (13th-month pay, allowances) explained

Country-specific Employment Letter formats

Japan

Japanese employment certificates (在職証明書) use formal keigo (honorific language) and list the employee's department using kanji titles that may not have direct English equivalents. The company seal (inkan) serves as the official signature and must be noted in the translation.

Saudi Arabia

Saudi employment letters are typically in Arabic and may reference the kafala (sponsorship) system. Job titles, Iqama numbers, and Saudi labour law references must be translated accurately for UKVI to assess the applicant's employment history.

Brazil

Brazilian employment documents include the CTPS (Carteira de Trabalho) work card entries and formal employment letters. Salary is often expressed as a monthly amount with separate 13th-salary and FGTS contributions that require explanatory notes.

Nigeria

Nigerian employment letters vary in format between public sector (civil service) and private companies. Public sector letters use formal titles and grade levels (e.g., GL-07) that require contextual translation to convey seniority.

Common Employment Letter translation rejection reasons

Job title translation does not match the SOC code or skill level required for the Skilled Worker Visa

Translate the job title accurately and include the original-language title in parentheses — do not attempt to match it to a UK SOC code, as that is the sponsor's responsibility.

Salary figure in the translation is ambiguous — unclear whether it is monthly, annual, gross, or net

The translator should clearly state the payment frequency and whether the figure is gross or net, matching the terminology used in the original document.

Employment dates are unclear or inconsistent with other submitted documents

Ensure the translation clearly states the start date, end date (or "to present"), and that date formatting follows DD/MM/YYYY convention for UKVI consistency.

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